The Independent View: West Virginia Program Works to Protect Elections Infrastructure

The New Guy working with the IT Department in the West Virginia Secretary of State’s Office doesn’t look any different than any other Employee. He clocks in and out just like everyone else. He follows the Office Dress Code.
But what makes him different than all the other Employees in the Office is that he is a Member of the West Virginia Air National Guard and he is Embedded in the Secretary of State’s Office to help Protect the State’s Election System from a Cyberattack.

“We're thankful to be partnering with the West Virginia National Guard on protecting our elections infrastructure," Secretary of State Mac Warner said in a Statement when the Program was announced. "This partnership should ease the minds of West Virginians that share in the concerns of foreign or domestic cyber interference of our elections process. We will use every resource available to protect our democratic process, ensure voting accuracy, protect voter’s private information, and give the confidence that our state agencies are working together to combat every threat.”

The West Virginia National Guard became involved with Monitoring West Virginia Elections during the 2016 General Election. The continued discussion moving forward included the Idea of Hiring a Cybersecurity Specialist to become a Member of the Office’s IT Team. “When we began crafting the position description, it became apparent that the best fit would be someone with security clearance, and access to tools and intelligence,” explained Steven Allen Adams, Assistant Communications Director. “Since we were going to continue seeking the help of the Guard’s expertise in monitoring and securing the elections space, it was decided that hiring a member of the Guard through Military Authority was the logical step.”

Adding the Embed did not require any additional Approvals, such as from the Governor, just the continued Support of the Military Authority which had been on Board since the Beginning.

For Warner, who serves on the National Association of Secretaries of State’s Election Cybersecurity Task Force and has a long Military History including Graduating from West Point and Serving as the Chief of International Law for the United States Army Europe, was an Instructor at the Army Judge Advocate General's School, and Served on the Staff at the U.S. Army War College, working with an Embedded Guardsman seemed like a natural fit.

The Secretary of State’s Office was able to Prioritize Funding to allow the Agreement for the Embed to happen and actually having a Permanent Member of the Guard in the Office turns out to be Cheaper in the long run. “The last-minute use of the national guard in 2016 was costly in comparison, as that involved many guard employees working for a short amount of time to examine the traffic on our systems,” Adams said. “The long-term approach will allow us to be proactive and will have upfront costs, but will over time remove the necessity for quick reactions close to the election that would require unanticipated costs.”

Following his initial Training, the Embedded Guardsman will Transition to the State’s Fusion Center which is a Collaborative effort of several West Virginia Agencies that Provide and Share Resources, Expertise, and Information to Detect, Prevent, Investigate, and Respond to Criminal and Terrorist Activity. “The primary responsibility of our cybersecurity specialist is to monitor and secure the internal and external elections-related systems, but it is likely that he will work closely with our network and systems administrator on other shared spaces,” Adams explained.

Although he’ll be Stationed at the Fusion Center most days, the Guardsman will be brought back into the Office for one or two days a month for Team-Building purposes and to keep him involved with Office Activities. Adams said the Embedded Guardsman was Recommended by the Guard as one of Several Candidates that had the Expertise and was not currently Employed Full-Time elsewhere. He then was Interviewed and Selected. The Position is expected to be a part of the Secretary of State’s IT Staff for the foreseeable Future.

Because he is a Member of the Reserve Guard it is possible for him to be called up to other Duties should the situation arise. Adams said that so far the Experience has been working out extremely well and the Secretary’s Office would recommend that other States explore the idea. “With the existence of cybersecurity as a high priority for the foreseeable future and with critical infrastructure designation from the DHS forthcoming, we do recommend others to evaluate if this structure works for you,” Adams said. “States with small budgets may see this structure more desirable as you can leverage resources for monitoring purposes.”